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| Document Control Procedures help and advice |
By:
Jamie Hanson |
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The standard tells us that documents are considered as being information (e.g. specifications or procedures as well as its assisting medium (e.g. paper or electronic). The standard implies that as time passes these documents will develop as new information supersedes older as well as that change have to be handled. Ths also proves that the documents are forceful and lively.
However, Records are stationary because of their historic nature. They're the documents which express the results of actions undertaken according to the product realization|, measurement, examination and enhancement procedures (e.g. calibration logs as well as non-conformance or corrective action reports). Moreover, it acts as a proof for the task being executed as instructed (e.g. inspection records).
Specifications for Controlling Documents and Records
Exactly what does ISO 9001:2008 tell us about assuring conformity with the principal necessities of document control procedures?
According to Clause 4.2.3, any organization should implement the quality management system to handle the documentation as well as that a suitable document control process have to be implemented to determine the controls needed to; agree, review, upgrade, identify changes, identify revision status as well as provide access. The document control process have to clearly specify the range, objective, process as well as obligations needed to carry out these guidelines.
ISO 9001:2008 won't specify how an institution must format its documentation, as almost all organizations preserve a consistent company image, it is predicted that any company format will be sufficient.
Likewise; Clause 4.2.4 needs that an organization have to execute a documented process to determine the controls needed for the identification, storage, protection, access, preservation as well as disposition of records and that these records have to be legible and identifiable during their preservation period.
Though, it is good to merge the management of records procedure together with the document control procedure, however, you should make the differences between the records and the documents quite clear.
What is so vital about Records?
Records are an important company resource; they provide the major course for evidence based confirmation as well as traceability, as well as are in a position to demonstrate compliance with customer necessities. Records also prove the efficacy of the quality management system.
Delivery of such records to a client is often a contractual and legal requirement. In several sectors, like civil engineering, warranty records become a standard point of reference when deciding compliance with the planned style and even aiding to meet the prerequisites approved by creating control authorities as well as the health as well as safety professional. These records are demonstrative of a contractor's obligation of care as well as that the end product is fit for purpose.
The Document Control Function
The document control function is an admin management activity as well as operates on the frontline by assuring compliance with Clause 4.2 as well as the related document control procedures as well as record control procedures. Normally, the document control function directly reports to the Quality Representative.
To learn more about our Document Control Procedures please visit ISO 9001 Checklist:
http://www.iso-9001-checklist.co.uk/documentation-management.htm |
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